Quickbooks Invoice

Learn the ins and outs of creating and sending invoices in QuickBooks.

Create professional invoices for your Quickbooks work with this custom template. Simply fill out the invoice with your information, download the invoice in whichever format works best for you (.doc,.xls, or.pdf), and send it off to receive payment for your Quickbooks work.

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Create Your First Invoice

On your Dashboard, go to the Invoicing area and click Send your first invoice.

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Select the Customer You're Invoicing

If this isn’t a customer you’ve entered into QuickBooks yet, you can add her details here or just click Save to add this name to your Customer List.

Intuit Invoice

Select the Payment Terms

For example, Net 30 means this customer must pay this invoice within 30 days after the invoice date.

Quickbooks invoice template edit

Enter What You Sold

If you haven’t added this service or product yet, click Add. You can then enter the product or service information.

Email the Invoice

If you want to email the invoice to your customer, be sure to enter her email address.

Preview Your Invoice

At the bottom of the invoice, click Print or Preview. Click Close when you’re done.

Customize Your Invoice

To customize how your invoice looks, click Customize, then Edit Current at the bottom of the invoice.

Add Your Logo

Select your logo file. QuickBooks matches the template colors of your logo. If you’d like a different color from your logo, just pick it on the image.

Change Your Invoice Template

If you’d like a different look, QuickBooks has lots of templates to choose from. To the left of the invoice, you can scroll through and select templates to change the look of your invoice. Save your invoice when you’re done.

Set Up Online Payments

Online Payments makes it fast and easy for your customers to pay you. Click Get set up, then fill out a simple application.

Send Your Invoice

When you’re ready to email your invoice, click Save and send.

Customize Your Email and then Send It

You can change the subject and the body of the email to anything you like. Then click Send and close to send the invoice.

2021-01-20 11:21:26 • Filed to: Quickbooks • Proven solutions

There is a gallery of invoice templates available on QuickBooks from which you can choose for your business transactions. So, if you feel need to change to another or customize anyone, the options are also unlimited. This article will focus on all you need to know about invoice templates and how you can change or customize them.

How Do I Change Invoice Template in Quickbooks

Customized invoices give your business a professional outlook, and QuickBooks has a lot of those invoices which you can format to suit your business personality. To create a personalized template, follow the steps below for how to change invoice format in Quickbooks.

  • Open your QuickBooks then go to the menu bar and click on 'customers'. Then select 'create invoices' from the drop-down menu.
  • Select 'print preview' to see how the invoice will look like, and then exit by clicking on close.
  • On the create invoices screen, select customize from the drop-down menu and click on manage templates.
  • Select the template you prefer and click on ok to open it.
  • From the options pane, choose the customization preference. With QuickBooks, you can customize every part of the template and even add other features like notes too.
  • Once that is done, click on 'print preview' to see how your customized invoice looks like.
  • Click on ok and save.

How to Change Company Name on QuickBooks Invoice

In case of company name change, you can update your details in QuickBooks also. The steps listed below will help you do that.

  • Log in to your QuickBooks and from the top of the page, click on the gear icon. Then click on account and settings or company setting.
  • From the left menu, choose a company and click on the 'edit' or pencil icon to change or update your company’s information.
  • If the company’s legal name is the same, tick the box beside 'same as company name'. And if not, un-tick the box and enter the legal name.
  • Click on save and then done.

How to Change Invoice Number Sequence

Invoice Programs

QuickBooks usually set the invoice number sequentially; however, you can change it yourself if you want. Following the steps below, you will achieve that in no time.

Quickbooks Invoice Fees

  • Log in to your QuickBooks and from the top of the page, click on the gear icon. Then proceed to click on sales form entry.
  • Under the custom number section, tick the box beside “customer transaction numbers” and select save.
  • You can then proceed to edit the number on your invoice before saving or sending.

Note that QuickBooks will save the new invoice number and automatically continue with the sequence.

Quickbooks Invoice Forms

Best Alternatives to QuickBooks: FreshBooks

Accounting software does more than record your accounting information; it helps to make sure that your company stays on a healthy financial level. It has become a trend that any business who decide to stop using the excel spreadsheets opt for the QuickBooks Instead. However, there are other alternatives which give you the same service and at a lower price. The FreshBooks is one such alternative; it is effortless to use, affordable and gives you access to the top of notch services.

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